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Office and Charity Administrator

Happy Child is looking for a UK Office Manager & Charity Administrator to develop a key role in its small committed team.  Happy Child rescues, rehabilitates and reintegrates street children and children at risk in Brazil.  A part time post with potential to expand to a full time role.  Hours and salary negotiable.

 

For more information see below or e mail Caroline Taylor on caroline.taylor@happychild.org

 

Please send CV and letter by Friday 4th of April  to:

 

Happy Child

67 the High Street

Leatherhead

Surrey

KT22 8AH

 

 

HAPPY CHILD INTERNATIONAL’s Mission:   To rescue, rehabilitate and re integrate street children and children at risk back into their families and society.

 

 

Job Description

Job purpose:

  • To support the day to day running and administration of the Happy Child Office and its small team
  • To assist our Supporter Care Co ordinator through documenting and maintaining supporter care procedures
  • To support Happy Child International Events administratively

 

Job Scope: The post holder works closely with the Happy Child International Operational and Supporter Care Managers

 

Accountability:  The post holder reports to and is supervised by the Happy Child International Operational and Supporter Care Managers.

 

 

Key Responsibilities

Office Administration

  • Ordering stationery, manual and electronic filing and creating relevant ongoing office filing systems
  • Open, sort and channel incoming post as necessary
  • To administer petty cash, day to day banking, expenses for the team and updating of relevant financial systems on Excel
  • Payment of office bills/invoices and recording this on Excel
  • The administration of Happy Child’s Gift Aid

Supporter Care

  • Helping to document and maintain supporter care procedures and updating our supporter care database
  • Processing daily receipt of individual donations and donor correspondence
  • Working alongside the team to ensure that we produce and update key reports, data requests and analysis as requested  on supporter activities

Events and Fundraising

  • Supporting event project managers when required  with administrative support
  • Maintaining database of corporate sponsors, trusts and foundations.

 

Competencies

The highest priorities for the job are:

Task

  • Able to maintain effective administrative and financial systems, understanding databases and their application
  • Good organisational skills and proven experience of MS Office, particularly Word and Excel
  • Able to work to deadlines
  • Good communication skills – written and oral
  • Ability to organise and prioritise work

 

Interpersonal

  • Good under pressure
  • Work effectively and pro actively within a team

 

Desirable

  • Experience of working in the charity sector
  • Experience of working in a small team
  • A commitment to the vision of the organisation

 

All Happy Child International staff are expected to:

  • Attend and contribute to regular team meetings when required and take minutes as asked
  • Attend and support Happy Child’s 3 annual Events in June, September and December
  • Occasional participate in training and other activities if requested to by the line manager
  • Support and welcome volunteers and visitors